Do Dispatchers Need a DOT Number?

Diverse industry roles make the logistics world go round. One such role, the dispatcher, typically works in an office environment, assisting with pertinent paperwork, digital data, and more. Do dispatchers need a DOT number despite working at a desk?

Whether they drive a commercial motor vehicle or not, most individuals who work in the transportation industry register for USDOT numbers to demonstrate their transparency and reputation. Federal Motor Carrier Authority Filings determines whether or not dispatchers need a DOT number below. 

What Does a Dispatcher Do?

A dispatcher working in the shipping and logistics industry ties vendors, shippers, and carriers together. They oversee the loading and delivery processes, streamlining the process for all parties involved. Their duties might include:

• Driver schedule management
• Service coordination
• Driver communication
• Data organization
• Service billing

The business activities they perform are essential to timely transportation schedules. 

Since they typically don’t operate CMVs, a dispatch candidate might wonder whether they should complete a DOT number application. How do DOT numbers work within a dispatcher’s essential duties? 

What Is a DOT Number?

The Federal Motor Carrier Safety Association assigns DOT numbers to transportation companies performing passenger and cargo shipments. Each number contains eight unique digits to identify the carrier. Any company or individual who participates in interstate commerce must obtain one and adhere to the FMCSA’s strict safety regulations. 

Who needs a number, according to the FMCSA? Their regulations specify people who:

• Operate vehicles that transport hazardous materials
• Operate vehicles that can accommodate 15 or more passengers without compensation
• Operate vehicles that transport eight or more passengers with compensation
• Drive vehicles weighing over 10,000 pounds
• Facilitates interstate commerce in any way

Interstate commerce refers to vehicles crossing state lines. It also applies to shipments of goods originating from outside the vehicle operation states, even if the route stays within the operation states.

Do Dispatchers Need a DOT Number?

So, do dispatchers need a DOT number despite the mostly stationary nature of their role? Overall, dispatchers do need DOT numbers. Although they typically work in office settings, they often participate in interstate commerce. Most reputable carriers fill open roles with candidates who already prepared their permits and licensure. 

As a dispatcher, you might share a DOT number with the carrier that employed you. If you work independently, you may need a DOT number separate from your clients to manage your duties. You’ll access lower insurance rates and more business opportunities while building a trustworthy reputation.   

What a Dispatcher Should Know About DOT Numbers

As an independent dispatcher, you’ll find the following information helpful during your application process. 

Applying for a DOT number as a dispatcher looks the same as any other industry role. Choose a qualified insurance provider and purchase a policy before you apply. Then, brush up on the FMCSA’s regulations to demonstrate you understand and will comply with them. 

Applying for Your Number

Next, you can prepare your application. Gather and compile the following information:

• Your full name and date of birth
• Your social security number
• Your driver’s license number
• Chosen business name 
• Your physical business address
• Your business category and a description of what you’ll do
• Whether you’ll operate vehicles and information regarding those vehicles
• The states in which you’ll conduct business

Submit these documents before verifying your compliance knowledge. The FMCSA should send you a letter showing whether it accepted your application. A unique DOT number will follow your acceptance. 

Preparing for Number Renewal

You must renew your DOT number every two years. Otherwise, the number becomes inactive, preventing you from continuing your typical business activities. You may also incur penalties such as expensive daily fines and deactivation. 

You can easily retain your active status with a third-party portal. These portal services provide automatic updates and retain your information. You can easily change any information that no longer reflects your business identity and keep your filings streamlined to one digital location. 

How Dispatchers Comply With Regulations

Since trucking dispatchers log data and manage schedules, they comply with pertinent safety regulations. When a DOT officer conducts an audit with your carrier, they may turn to you to access: 

• Driver schedules 
• Hours of service
• Driver logs
• Other pertinent data related to delivery and pick-up tasks 

Although you don’t need official licenses or certifications to start your career, you may need a motor carrier number and proof that you passed the FMCSA exam. Some carriers may have additional requirements for dispatchers under their employ. 

Streamline Your Filings From the Start With FMCA Filings

Do dispatchers need a DOT number? Yes, dispatchers need DOT numbers. They may apply for numbers independently for job contracts. They may also work under their employer’s number. 

Learn who is exempt from a DOT number and other related subjects through FMCA Filings. You can also explore our online portal for a streamlined way to apply for and retain your trucking permits. Reach out to FMCA Filings today for all your US DOT Number needs.